5. Decisions must be made by ordinary resolution
Strata committee members have one vote and decisions are made by ordinary resolutions (majority vote) during the strata property committee meeting. They do not have the authority to decide on matters that require a special or unanimous resolution.
If members are tied on a decision or matter (i.e. 50 per cent for and against), the matter will be defeated as the majority of the votes has not been reached to pass the item. The chairperson does not have a deciding vote under any circumstances.
6. Voting may occur during a physical strata committee meeting, or may be done in writing
Unlike general meetings, the strata committee can vote on a motion in writing even if a physical strata committee meeting was not held. For this to be a valid vote, the correct procedure for giving notice of the meeting must be followed, and a copy of the motion to be voted on should be given to each committee member.
A strata manager or building manager is automatically non-voting members of the committee.
A non-voting member does not have a right to vote on committee decisions. A tenant representative member (applicable in New South Wales only) of the strata committee is not entitled to vote. A member of the strata committee is not entitled to vote if they are an unfinancial owner of a lot in the strata property when the notice of the meeting was given and the amounts owed were not paid before the meeting.
7. Meeting minutes must be distributed within seven days after a strata committee meeting
A strata committee must keep full and accurate minutes of all meetings. The minutes must include details of all resolutions passed, including those considered without holding a meeting. Within seven days after a meeting, or the passing of a resolution, a copy of the minutes must be given to each member of the committee.