Additional agenda requirements
New South Wales
It is also a legislative requirement to prepare or review a 10-year capital works fund plan, consider any agreements for the supply of electricity, gas or any other utility relevant to the property. If the building is still under applicable statutory warranties, the owners corporation must consider building defects and rectification matters.
Can a meeting be held without a quorum?
In New South Wales and Queensland, a quorum for a general meeting is when at least 25 per cent of the people eligible to vote to attend in person or by proxy, or the owners in attendance and eligible to vote, hold in total 25 per cent or more of the strata property’s total unit entitlement. If there is no quorum after 30 minutes of the meeting commencement, the chairperson may adjourn the meeting for at least seven days.
In New South Wales
Rather than adjourn the meeting, the chairperson may declare those persons present to constitute a quorum, meaning that the meeting can go ahead.
If at the adjourned meeting a quorum is not present after 30 minutes, the people who are there (whether in person or otherwise) can form a quorum if:
- The chairperson is present in person
- A body corporate manager (exercising the powers of the chairperson) is present in person—if the chairperson is not.
The quorum for an annual general meeting is at least 50 per cent of the total votes or lot entitlements. The annual general meeting can still go ahead without a quorum but it can only make “interim” decisions.
The owners corporation can act on interim decisions after 29 days only if it has not received either a:
- Petition of owners representing 25 per cent of the total lot entitlements
- Notice of a special general meeting.